Building a Performance Review Meeting Agenda

You have scores, alerts, and a monitoring tool. What most agency teams still lack is a meeting that turns that data into owned decisions.

Either the review never happens until a client complains, or you book an hour and spend forty minutes arguing why LCP moved on one template. Neither pattern scales when you manage ten or thirty sites.

We wrote a copy-paste performance review meeting agenda for website speed work: internal tactical, client-facing, and quarterly portfolio variants, with timeboxes, roles, and what must leave the room as an output.

• Four questions every review must answer: what changed, what regressed, who owns the fix, what the client needs to hear.

• 20–30 minute internal prep so tech and account align before the client dials in.

• 30–60 minute client blocks that end with at most three priorities, not a live debugging session.

• Prep checklist and follow-up artefacts so the next cycle starts from decisions, not another slide deck.

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