Hey Indie Creators,
I come for advice and inspiration.
I still didn't find a good setup for my todo list and framework to manage it that would work for more than a week or so.
For context - I am wearing many different hats. I am a leader of our team, a product manager as well as a product designer.
I take care of the vision and aim of our team as well as managing the products we do on daily basis as well as producing designs and working on clients' contracts.
So I need to have time blocks for creative work, executive work as well as management work.
We are a team of 4 people, highly autonomous and highly synced on short-term, mid-term, and long-term goals. We work on our brand and articulation of what we do, our own products, and on clients' contracts to keep our bootstrapped machine running.
So 3 levels, kind of
We work in weekly sprints that we set each week. There is one general todo list for each week that holds the most important tasks for each of our activities (our business, products, clients).
We set the owner of the task and also set the desired outcome of the week (specific goals, like delivering a new version of product X, or sending an invoice to the client for $XXXX).
But I feel like this team list is still too abstract for me and I need another, more detailed list, to track smaller tasks that reflect my daily reality better.
I tried using this team's list as well as my own to-do list, but then the hassle of taking care of both and making sure they are updated is taking too much energy. I am not sure how to mix those two, in what way so it's clear and there are no duplicate tasks.
So my question is:
How do you take care of the team todo list as well as your own todo list, how do you prioritize tasks and reflect and change the tasks and priorities according to new data inputs that happen every day? How do you manage them, what's your framework?
I am not sure if my needs are formulated clearly, it's quite complex so if not, don't hesitate to ask me anything.
I will be grateful for any inspiration!