How we set our podcast

We started our podcast, "WHAT the Data?!" back in August 2020, we have identified a niche we can go in and bring a fresh view which does not exist.

The problem was that I and my partner were working full time + our startup's side hustles and we didn't really have the time or the ability to take care of everything.
Here is how we solved some of the issues

Our Stack

Zencaster - Record audio/video interviews, although we have not yet worked on video uploads
Buzzsprout - For uploading episodes and share them
Otter.ai - Transcript, free plan gives you three uploads a month up to 40 minutes each
Trello - Managing our episodes and timeline so we always stay on track
Calendly - Allow guests to book the best time for them and for us
Buffer - Setting up social media posting, I must be honest we do a shitty job by now
Google Forms - To collect guests information, get feedback, and manage guest's information
Metro Retro - Brainstorm about different subjects and directions for the podcast
Audacity - Edit episodes on the go or record missing parts

Tech

I use a Blue snowball microphone,
my partner uses
Audio-Technica microphone AT2020

We very quickly understood we will need a helping hand with ensuring our episode goes live, our guests are happy, and so on so we went on UpWork looking for an assistant for the podcast.

We wrote an entire HowTo manual for each of the components and recorded ourselves doing things, we gave her access to the file.
HowTo

We created a system on Trello to manage guests
Trello overview

Interested in learning more? Comment and I will work on the next steps in the coming days/weeks :-)

Best

Lior Barak

posted to

Podcasters

on April 22, 2021

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2

Thanks for sharing. Let me steal some for my own podcast

YvetteAhono

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3 years ago
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2
Thank you for sharing this list. It's a helpful comparison.
- what's your opinion of Zencastr, I'm using Squadcast which is very reliable and produces great quality audio. They haven't perfected the audio level graphs though, they need to be more accurate.
- What have your tasked your assistant with doing? What kind of cost are you incurring for her?
- I organising everything in Notion, it's great because databases alone make all the organisational work connected.
- I didn't know about Otter.ai THANK YOU!
- What is your view on Buzzsprout?
Thanks again
typeofgraphic

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3 years ago
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1. 1
  
  Hi,
  ZenCaster is good very minimalistic which is great, during COVID you can host up to 4 guests at the same time for free. I somehow have a video/audio sync problem not sure if it's my shitty camera or the interface.
  
  My assistant is managing the board, collecting feedback from our guests, ensuring the schedule is running, and handling the post-production part. We hope to increase her responsibilities as we go forward we will love to move more tasks to her.
  
  The notion is great, however. the reason I didn't pick it is the price of moving out of the service, especially after you build a wiki, and if I am honest, Google right now is the easiest and simplest solution with very low costs. What's your opinion? Do you like and enjoy it?
  
  Buzzsprout where always jumping around and I couldn't find alternatives in a better price, for what we need I think it's more than enough, the only thing I wish they had was an easier way to backup everyone
  
  liorb
  
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  3 years ago
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  1. 2
    
    You have a good system in place it sounds like. Regarding Google docs vs Notion, they are both free for me, perhaps this is different for you because you’re a team? I don’t see there being a cost of moving out of the service beyond the cost of moving out of google.
    
    The biggest bonus with Notion over google docs is the connectivity between documents, data and tables. Everything can be linked, which makes it easier to manage projects. That’s my experience so far.
    
    Best of luck to you, I’ll be following your journey :)
    
    typeofgraphic
    
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    3 years ago
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  2. 1
    
    Also, I find this really interesting because it's almost counter-intuitive. Can you explain further what you mean by ''the more data you have the worst decision-maker you are''?[comment's on your profile in case you were wondering]
    
    Thanks.
    
    CheekyRugo
    
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    3 years ago
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1

Hi Lior, first of all, your website looks AMAZING. I'm currently listening to the Jean de Bressy episode. Interesting stuff.

I noticed however that even though you have a YouTube channel, you've got only 3 mini clips up and in audio format.

I don't think I need to tell you how powerful video is or how YouTube/video can help improve your discovery, reach, audience acquisition, and engagement.

Plus, you can further re-purpose video clips for other sm. The possibility is endless really.

Having these interviews without leveraging it with video really is such a wasted opportunity.

I know you're both very busy but I can help.

I am a freelance video editor focused mainly on podcasters who want to re-purpose their content for YouTube.

You just pass along the recorded video from both ends and I'll take care of the rest.

I'd really love to work with you so please, reach out.

Email's in profile.

Thank You.

CheekyRugo

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3 years ago
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