Everything You Need to Know About Business with Josh Kaufman of The Personal MBA
Josh Kaufman (@joshkaufman) has read a lot of business books. He also happens to be the author of The Personal MBA, easily one of the best business books in existence. In it, he lays out the fundamental concepts that are core to every successful business, and in this episode, we talk about how he became the kind of person who was able to write this book.
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Transcript
Courtland Allen
0h 0m 7s
Whatâs up, everybody? This is Courtland Allen from IndieHackers.com and youâre listening to the Indie Hackers Podcast. On this show I talk to the founders behind profitable internet businesses and I try to get a sense of how they got to where they are today, how do they make decision both in their personal lives and at their businesses, and what exactly makes their businesses tick. The goal here is so that the rest of us can learn from their examples, their successes, and their failures, and go on to build our own successful businesses.
Now, this show is just one part of an online community full of aspiring entrepreneurs and founders you can find at IndieHackers.com. There are also full transcripts of every podcast episode, including this one, at IndieHackers.com/podcast.
Today my guest is none other than Josh Kaufman. Josh is the author of The Personal MBA. Itâs one of my two favorite business books of all time. Itâs kind of a bedrock of all of the business knowledge that you need to get started. And I find myself referring back to it regularly and also recommending it to other people, especially people from an engineering background who are excited to start a company but may not have had any real business experience in the past.
Rather than just going piecemeal through his book in this interview, we instead talk about Joshâs past history, how he learned the things that he learned, what went into writing the book, and how you can apply the principles from his book to starting a modern-day tech startup.
Josh is a smart guy, heâs very kind, and I think youâll enjoy a lot of what he has to say. So without further ado, Josh Kaufman.
Josh, welcome to the show. How are you doing?
Iâm great, Courtland. Thanks for having me.
Courtland Allen
0h 1m 38s
Thanks a ton for coming on the show. You have worked in the past as a marketing lead at Procter & Gamble, youâve worked as a consultant and Iâm sure as a mentor to many people to help them grow their businesses, youâre extremely popular blogger and essayist, and youâre the best-selling author of several great books, including one of my all-time favorite business books, The Personal MBA, which I tell just about everybody whoâs getting started with entrepreneurship that they should read.
So I guess what I want to start with is: Who do you think you are, and where do you get off doing all this great stuff? Whatâs sort of the origin story of Josh Kaufman?
Oh, wow, what an intro. Thank you for that. (Laughter.) So letâs see. The story starts when I was in college, specifically my last year of college. I went to a school called the University of Cincinnati in Cincinnati, Ohio. And one of the best things about that particular job is youâre not just sitting in a classroom all the time. You spend about half of your time actually working in a business. So I spent about half of my year in the classroom and about half of my year working for Procter & Gamble, which is a huge consumer-goods company.
My background before that was actually in technology. So I started school as a computer engineer, got involved with business information technology, learned a little programming. And so I started working at this big company in the IT department. At the time the company was just starting to use websites for promotional reasons. And so I got involved in some of the companyâs early efforts to do (inaudible).
Procter & Gamble is a massive global company that makes hundreds of brands, so Tide, Crest, all sorts of â usually things around the home. So Tide, very large laundry detergent; a lot of personal-care stuff; a lot of beauty stuff.
So I was in the companyâs household-care division, so things like laundry detergent and dish soap. The first five brands that I worked on were Mr. Clean, Swiffer, Dawn, Cascade, and Febreze. Those early marketing websites I had a hand in, all of the companyâs â what they were doing to start experimenting with promoting these brands online.
Courtland Allen
0h 3m 55s
And when was this exactly, early 2000s or â90s or --
Yeah. So it would have been â let me do the math â probably 2002, 2003.
Courtland Allen
0h 4m 5s
Okay.
And so it was early enough that the company was spending hundreds of thousands of dollars to hire an agency to put up an HTML and CSS website. (Laughter.) It was ridiculous.
Courtland Allen
0h 4m 17s
Oh, wow.
And part of the reason I got the job was that the company wanted to run an experiment with a new website in a new country. And because they were hiring agencies, they just didnât have the budget for it. I had taught myself HTML and CSS and looked at what was required and said, âI could do that.â And spent a couple weeks and got it up and got a job from it.
Courtland Allen
0h 4m 39s
At that point in time, did the thought cross your mind that, âHey, maybe they should be paying me hundreds of thousands of dollars to set up their landing pagesâ?
I would have really appreciated that. (Laughter.) That would have been great. So I started with the company doing technology-based stuff. But you donât live very long within Procter & Gamble without realizing that marketing is the hub around which the entire company revolves.
And so my first full-time job out of college â that was what I was doing while I was â as an intern, as a co-op in college. My first job out of college was as an assistant brand manager, which is â think project management. It was just centralized in the marketing department. So I was doing consumer research and launching new products and talking with scientists and talking with factories and trying to build new products from scratch, which was fascinating. I loved every minute of that.
Courtland Allen
0h 5m 33s
What was it about Procter & Gamble that gave marketing such outsized importance? Is it because their products are risk commoditization or was it just like a cultural quirk of the company to just put such a high value on marketing to the exclusion of other parts?
Itâs kind of a cultural quirk. So the term âbrandingâ was literally invented by Procter & Gamble. So the company started, if I get my history right, started around the period of the Civil War making soap and making candles. They were one of the first major manufacturers to really treat marketing as a centrally important function of the company, and spent an enormous amount of time doing things like packaging and negotiating large retail placements. And when television and radio became large cultural forces, they were one of the first major advertisers.
So the company spends billions of dollars every year advertising in all media; primarily TV still, but they tend to experiment with new forms of advertising relatively quickly.
Courtland Allen
0h 6m 39s
Thatâs nuts. When you work at a company thatâs been around for 150, 200 years, can you feel the history of the company? Does it sort of still impinge on the decisions that are made today --
Oh, absolutely.
Courtland Allen
0h 6m 49s
-- or has it been completely remade into something new?
Oh, no. So everybody has an impulse to try to put their mark on something, but thereâs also very much the feeling of: Youâve inherited this 100-year-old brand. Donât screw it up.
Courtland Allen
0h 7m 5s
That sounds like a lot of pressure.
Yeah, it was fun in a way though. One of my first projects â the first brand I was assigned to was Mr. Clean, which was actually very ironic. If you havenât seen my picture, Iâm completely bald. (Laughter.)
Courtland Allen
0h 7m 19s
Were you bald at the time?
No. Well, not when I â so I shaved my head about two weeks before I found out what my first assignment was going to be.
Courtland Allen
0h 7m 29s
Oh, wow. It was meant to be.
So nobody at the company had ever seen me bald, and I just roll in on my first day and I have a shaved head working on Mr. Clean. Everybodyâs like, âOh, thatâs interesting.â (Laughter.)
Courtland Allen
0h 7m 40s
Thatâs dedication.
âIâm just really excited, everybody.â
Courtland Allen
0h 7m 44s
So you mentioned that thereâs a lot of pressure not to screw it up and that youâre inheriting this almost ancient brand. Did you ever screw anything up while you were at Procter & Gamble?
Oh, I screwed up all the time. It was like half the job. A lot of it â so I was working on new-product development. And the fascinating thing about that is a lot of the job is going and watching people do whatever it is that youâre trying to study. So in my case, I was literally going to peopleâs homes and watching them mop the floor and seeing what they do and what they donât do.
Thereâs a super-famous story actually from Tide where a researcher went into (inaudible) and was watching them do their laundry. And this was back in the time of the big box of powdered laundry detergent. So the researcher saw the person take a scoop of this laundry detergent, turn on the washer, and then kind of swish their hand around in the water. And they asked why that person was doing that. And they said, âWell, if I donât swish it around, then the laundry detergent doesnât dissolve in the water.â
And so the researcher made a note and went back. Using that little tidbit of information, the company decided to launch the first liquid laundry detergent to provide some reassurance that, yes, indeed this soap is going to dissolve in the water like you know itâs supposed to. And thatâs a trillion â so over the lifetime of that category, trillions of dollars that came from just that one little observation.
Courtland Allen
0h 9m 15s
Thatâs nuts. How do they make sense of thousands of observations of, I guess, seemingly similar importance when they go out into the field and have to collect all this information?
Thereâs a lot of report writing. That was a big feature of my first job. So we would go out and do this research, and then youâd also have meetings with the scientists. So the scientist would say, âWe figured out how to do A, B, C new things, which may be interesting and useful or may not be. We donât know.â And then the marketers go out into the field with consumer-research experts and do surveys and all of the good qualitative and quantitative ways that you figure out what people want and need. And then the job was to basically marry those things up.
And so you have a meeting or you do research, and then a lot of the job is synthesis. So youâre seeing a lot, youâre hearing a lot, and then itâs: What is your impression of the three to five most important or interesting things that came out of this particular interaction? If you do that well, and doing that well in the company was a combination of writing well and persuasively and also presenting what you found in large, high-stakes meetings with people.
For example, if youâre trying to get a vice president to give you $10 million to launch a new product, you better have a lot of information and data at your disposal about why thatâs a great decision.
And so it was really, for a first job out of college, very much a trial-by-fire kind of situation. Just learning how to notice and observe and synthesize and write and present in a persuasive way.
Courtland Allen
0h 10m 57s
Itâs funny that you mention this challenge of having to take what the scientists are able to develop and take the feedback that youâre seeing from customers and the behavior youâre seeing there and try to marry these two things. Youâre attacking this problem from both ends.
And itâs so similar what you guys were doing at this humongous company â itâs the same thing as what I see entrepreneurs doing, especially if they donât necessarily do too much planning in advance and they build this product.
Yep.
Courtland Allen
0h 11m 20s
And like, âOkay, well, Iâve got this product. Now Iâve heard that Iâm supposed to be talking to my customers. Whoops. I didnât do that earlier. How do I figure out how to sort of change my product and make it fit what people want and will actually need and use?â
So it sounds eerily similar.
Yes. Time spent talking to actual or potential customers is never wasted time. You can learn a lot that way that you canât learn any other way.
Courtland Allen
0h 11m 43s
So would you say that working at Procter & Gamble is kind of where you first learned some of the business fundamentals that you would go on to write about? And is it also the place where you first became interested in what makes a business tick, or were you interested in that stuff beforehand?
I was interested in that stuff beforehand. So I had a little â extremely little â web design business in high school that I continued into college. I had worked at a number of small businesses, and in the back of my mind I was always interested in starting my own thing. It just didnât seem like that was the kind of thing I was supposed to be doing at that point in my life, which is weird now that I say it looking back on that, but thatâs how I felt. The general progression was, âOkay, you go to school, you get an internship, you get a job, you work at that job. And then once youâre a little bit more stable, then you start something.â
And so, yeah, very much a double-edged sword. The best thing about it, looking back on it, is that having the experience of working at, literally, one of the largest companies in the world and doing my own entrepreneurial things over the years gave me a really good sense for what was actually universal about business.
So you would see the same concepts and the same ideas and the same practices and the same behaviors be really important and valuable in the largest of the large and the smallest of the small business environments.
When I was doing the research and writing for The Personal MBA, that was very much a guide. Could I look at a concept in the book and say, âYes, this applies to the largest businesses in the world, and does this apply to somebody who is starting from nothing and has no structure, no customers, no funding, no anythingâ? If it fit both environments, that was a really good indication that there was something there.
Courtland Allen
0h 13m 39s
Itâs challenging for a lot of people that, as an employee of a big company, itâs totally possible to not get the perspective that you had. For example, you can work on a marketing team every day of your life and still not really understand what marketing really is to the businesses as a whole because youâre too far abstracted away from its overall effect on the business or because youâre only working on a very specific part of marketing. Maybe youâre a copywriter or maybe youâre a programmer and all you worry about is the product.
Is there any particular strategy you would advise people who are working in a bigger company to use to try to get a bigger perspective on whatâs going on and to try to come away from maybe a very specific job with broad business knowledge, or do you think it just needs to be something that you do on your own outside of working at a company?
Yeah. I think the best thing that you can do â and this is general career advice regardless of where you work â if you work for somebody else, try to get as close to the core business as you possibly can. Usually, the core of the business is either the part that creates value, marketing, sales, the part that delivers value, or finance. I talk about that in The Personal MBA. I call it the five parts of every business. Those are the things that allow the business to make money and to continue to operate as an ongoing concern.
So usually, the closer you are to one or more of those things, the more valuable you are to the business and the options you have to either progress in the business or move onto something else that is advantageous to you.
First is if youâre in a peripheral part of the business, try to move yourself closer to what the core of the business actually is. The thing that really worked for me in retrospect is that the position that I went to after I left IT really was that center of all concerns, so you got to see all the parts of the business come together.
I think if I â so the thing that I did after doing product development was I worked on the polar-opposite end of the business, which was actually selling the product into large customers like the Walmarts, Targets, Costcos, Krogers of the world.
And so to see the very beginning like, âHereâs what we can do and hereâs what people want. What can we create that solves a needâ all the way to the very end of, âLetâs negotiate with a buyer at Walmart to have this on shelves nationwide, potentially worldwide,â that was a really good opportunity to see every single part of the business. And if you can maneuver yourself into a position where you get to see the entire process end to end, thatâs extraordinarily valuable.
To a certain extent, you can even do this for businesses that you donât work in. So pull up any company that youâre interested in, public or private, and try to reconstruct for yourself what those five parts of the business are for that particular entity or any particular product line.
So for example, companies like Procter & Gamble or General Electric or large finance companies â they have multiple lines of business. And so just pick one and try to deconstruct it into those five parts in as much detail as you possibly can.
Itâs also a good strategy if youâre an entrepreneur. So a lot of people get very excited about an idea without having that idea fully fleshed out in many ways. And so those five parts of a business become a really great checklist of making sure youâre visualizing how this business is going to operate in as much detail as you possibly can.
And if you canât figure out what one of those parts of the business looks like in practice, you know exactly where you need to spend your time and attention to flesh that out. Because if you donât figure it out, the business is not going to work.
Courtland Allen
0h 17m 34s
Itâs fascinating to see how youâre able to sort of move laterally within Procter & Gamble from IT to marketing to sales and pick up all these different skills and these perspectives on how the business functions from within.
How did you go from doing all of that to becoming a business blogger and to eventually writing The Personal MBA? Whatâs the story there?
So the story of The Personal MBA actually started a couple months before I graduated from college. So I had just received word that I had a full-time job after school and I was going to be working for a brand. I didnât know which one at that point.
I realized that all of the people that I was going to be working with had just graduated from a top-15 MBA program. And Iâm coming straight out of undergrad with a business information technology degree. And at the time, I was very intimidated. So I thought that all of these people had knowledge and experience that I did not have, and I wanted to make sure that I did a good job in this first job out of school.
And so I started reading and researching. So I spent months in my last year of school and I spent the entire summer after school â instead of going on vacation and relaxing before work started, I went to the library and I went to every Barnes & Noble in the greater Cincinnati area looking for good business books. And so by the time I started full time at P&G, I was feeling really good about what I knew and why I knew it.
Courtland Allen
0h 19m 16s
Thatâs a very ambitious approach.
Yeah. Well, it (inaudible) from the perspective of â I already had a really good job. And I did not want to quit that job and borrow a lot of money and take a couple years to go back to school. That was not a smart approach for me.
Courtland Allen
0h 19m 35s
Totally.
I just wanted the knowledge and I needed the skills. And so the most direct path to getting those skills was just to sit down and study and take notes and figure out what I was doing.
And some of that was my undergrad was in business, but a lot of the materials that are used, textbooks, theyâre not very clear or not very concise about things that I think are both really simple and fundamental.
So for example, you can go through an entire business program at the undergraduate or the graduate level and not come away with a clear definition of what a business is and what it does, which just blows my mind.
Courtland Allen
0h 20m 24s
Yeah. I just had Austen Allred â he has a company called Lambda School â on the podcast. And he was talking about how his company teaches people how to code. And he was just contrasting his business, which is very focused on delivering an actual promise to his customers, which are his students, which is: If you graduate and you donât get a job making $50,000 a year, you donât have to pay us anything. And so it aligns their interest.
And he was contrasting that with sort of traditional education and how schools donât really have any obligation to ensure that you succeed in the workplace or not because they get paid their same tuition regardless.
Right.
Courtland Allen
0h 20m 58s
So itâs not surprising that they donât necessarily do the best job teaching you these fundamentals, because what incentive do they even have to measure to see if the stuff that they teach you helps you out in the real world?
Totally. In a lot of ways, that was the genesis of The Personal MBA as well. I figured when I started this, I figured there was a 50-year-old business textbook written by a professor somewhere that spelled out all of these fundamentals, and I just hadnât found it yet.
And so I read and researched and tried to find the best things that I could. And as far as I could tell, that didnât exist. So itâs like, âWell, this is important. This is something very useful, that can be very useful to a lot of people.â
And so The Personal MBA as a website started essentially out of my research notes like, âHereâs what Iâm reading, hereâs whatâs useful, here are the things that Iâm figuring out as Iâm doing this kind of weird, crazy project.â And what I didnât expect was the traction that the idea got. It became clear reasonably quickly that there were a lot of other people in the world who were interested in this too. So that provided a lot of motivation to continue with the research and make Personal MBA larger than just something that Iâm doing for myself. Itâs something that could be interesting and valuable to a lot of other people.
Courtland Allen
0h 22m 28s
So what did that early traction look like? Because I run Indie Hackers and itâs somewhat similar. Itâs a website thatâs dedicated to helping people learn more about business and starting their own companies. And so Iâm very curious. I mean, I could tell you all about the early days of Indie Hackers. What, for you when you first started The Personal MBA, was kind of the key moment where you realized, âThis is something people really care aboutâ? And how did you know that that was the case?
Yeah. It was a combination â I was doing this back in the Stone Ages. So I think this was shortly after, what, Google Analytics acquired Urchin and just made their JavaScript snippet --
Courtland Allen
0h 23m 5s
Oh, wow.
-- so that you could actually see â yeah, the Stone Ages. And so the two biggest things was I was looking at traffic stats from Google Analytics and some other tools saying, âWow, I am not the only one who is reading this. There are people all over the world that are somehow finding this thing and linking to this thing and commenting on things that I write.â
And that response was an order of magnitude larger than I expected it to be. I figured this would just be â a couple hundred people would find this cool and Iâm doing it for myself, itâs valuable enough to keep doing just for myself. But once I saw thousands, tens of thousands of people engaging with this and raising their hands and saying, âYes, keep doing this. This is really helpful to me,â that was a huge encouragement at that point.
Courtland Allen
0h 23m 56s
So letâs talk about The Personal MBA the book. The book, as youâve talked about, itâs about teaching people the fundamentals, sort of sound business practices, and explaining a lot of the overall concepts and ideas that arenât really concisely stated elsewhere. And you ended up writing this and starting your blog after you spent months of your life pouring through other business books.
How did you decide that you were someone who could write a book this big and this ambitious? And I mean that from a psychological perspective. At what point did you tell yourself, âI can do thisâ? Where did that confidence come from?
It came from a couple places, I think. The first one is that at this point, I think I was five years into reading â and I was reading roughly full time. So I would work and then I would spend hours and hours and hours after the fact reading and researching. At one point, I was going through multiple books a day.
So Iâd been doing it for long enough that when you read that volume of business literature, you start to see the same ideas come up over and over and over again. And that was another clear signal that those are the important things that you really need to pay attention to if youâre going to make this work.
And so I had this running list of all of the things that I kept seeing coming up over and over and over again. And the list got to be pretty sizeable. And so I started organizing it and trying to figure out, âOkay, what are the common themes?â That was the point where, for example, the five parts of every business came from. I didnât find it in a book. That was just a synthesis of things that I had read. And that was the categorization that made the most sense.
So I was keeping track of things like that. How the book actually came about was I was at an even in New York City with one of my friends, Todd Sattersten, who at the time was I think the marketing director for a large business book retailer called 1800-CEO-READ. And they specialize in essentially bulk sales of business books to the corporate market.
And so I was at this event with Todd, and he introduced me to somebody who happened to be there, who was Adrian Zackheim, the head publisher of Portfolio, which is Penguinâs largest business imprint. And Todd said, âYou should talk to Adrian.â
And so we struck up a conversation and Adrian said, âWell, this sounds interesting. Have you ever considered writing a book about it?â And at that point, I was like, âNo, I havenât actually, but Iâm willing to consider it.â So that night I went back to my apartment and wrote a very long email to Adrian saying, âThanks for the conversation. This could be really cool. Hereâs what that might look like.â The next day he wrote back and said, âThis sounds great. Let me introduce you to David Moldawer. Heâs (inaudible) for business books, and you should have a conversation.â
So thatâs how I met David. David edited the book and thatâs how The Personal MBA came to be.
Courtland Allen
0h 27m 8s
So in a lot of ways, it was like you were building up confidence by doing your own research and acquiring all this knowledge, but at the same time having this other person, whoâs sort of a professional in the book business just putting the idea into your head that, âHey, youâve done enough to actually write a book.â It canât be understated in how important it is to have someone put that idea into your mind and to have the confidence in you as well.
Yeah, and thatâs the weird thing. And I think it applies to starting businesses or doing business-type things in general. A lot of times, you are prepared to start something and you donât really fully realize or get that. And so having an external, outside perspective to say, âYeah, thereâs something valuable here, thereâs something worth pursuing, thereâs something that you can do with this that youâre not quite seeing yet,â those opportunities and those people are very valuable.
Courtland Allen
0h 28m 0s
Itâs funny what pushes people over the edge eventually, whoâve kind of thought about starting a business or maybe doubted that they could.
I had another guy on the podcast, Spenser Skates, CEO of Amplitude, who graduated from college and he was trying to figure out what to do. And then he saw all of his friends just starting companies and he was like, âWhat? Why do they think they can do that?â And then he looked at people who he thought maybe werenât as smart as he was and werenât as successful and thought, âIf they can do it, I can do it.â
And Iâve had so many different other stories of other people whoâve maybe read an interview from a very particular person who inspired them to do something they wouldnât have done or listened to a podcast. Itâs just interesting to see what it is that gets you over that last little edge to make you do something that you otherwise would never have tried.
Yeah. I think my favorite example in that regard is our mutual friend, Patrick McKenzie, who, I think, if Iâm remembering the story right, he read a forum post about a guy selling skeet-shooting software. He was like, âYou can write software and sell it to people for money, and thatâs not illegal?â And of course, itâs not. But for people who have no experience doing this, a lot of the things that seem like they should be commonsense or you wouldnât have to say, it really helps to hear from somebody that, âYes, this is possible. Yes, Iâm doing it right now. And yes, itâs working, so look into it.â
Courtland Allen
0h 29m 20s
Yeah. And Iâve been kind of obsessed with this. I read this book Sapiens last year, and Iâve been obsessed with this idea of every society tells stories to people, and all of us tell stories to ourselves. And weâre extremely gullible. We tend to believe whatever stories society is telling us and the stories we tell ourselves, even if theyâre not necessarily real.
And so this persistent story of, âIâm not good enough to start a businessâ or âI donât know how to start a businessâ or âI could never achieve this thingâ is something that everyone has to get over at some point in time, even if you just get over it on accident, like falling into a business or a situation where youâre in over your head and you have to deal with it, kind of like you did when you started at your company and everyone else was an MBA and you were coming from a place of no real business knowledge whatsoever.
Yeah. Sapiens is such a great book.
Courtland Allen
0h 30m 2s
I love it.
Iâm glad you read that.
Courtland Allen
0h 30m 3s
Yeah, itâs a really good one.
Yeah, I think in that he calls it a âshared fiction.â One of my favorite parts of that book is he was actually using businesses, corporations, as an example of a shared fiction. Thereâs no one thing in the world that you can point to and say, âThis is the business.â Itâs an interconnection of relationships and systems and processes that exists in a very real way, but exists primarily in the minds of people in the world.â Itâs a fascinating way of looking at it.
Courtland Allen
0h 30m 33s
Exactly. And everyone comes together to sort of believe in this shared myth, and people can end up doing some great things together.
Yeah.
Courtland Allen
0h 30m 39s
But letâs get back to the topic of you writing The Personal MBA.
Sure.
Courtland Allen
0h 30m 42s
Because Iâve asked you from a psychological perspective, âHow do you think you can do this?â But from a practical perspective, I donât even know where you would even start with writing a book this ambitious.
For example, you ended up saying there are five core parts to every business. And those are: value creation, discovering what people need or want and then creating it; marketing, attracting attention and building demand for what youâve created; sales, turning prospective customers into paying customers; value delivery, giving your customers what youâve promised and ensuring that theyâre satisfied; and finance, bringing in enough money to keep going and make your efforts worthwhile.
So those are the five parts of every business. Was there ever a time when you thought there might be six or seven parts to every business and you just werenât sure how to boil it down?
Yep.
Courtland Allen
0h 31m 25s
What were some of the toughest calls you had to make to write this book?
Oh, my gosh. So a lot of it was: Where are the boundaries of these concepts? What am I going to call one isolated unit of concept that people need to know? So that list â I think it ended up being 240, 250 discrete items that I chose. And that was down from a list of somewhere between 3- and 400.
Courtland Allen
0h 31m 55s
Geez.
Itâs been a while so I donât remember, but it was a big list that I had to pare down. Part of it was based on how I was writing about it.
So all of these ideas in The Personal MBA are very short. Itâs usually just a couple hundred words. But because I had so many of them â I didnât know this before I started writing, but commercial publishers tend to have ranges of word count, where if a book is too big, it either becomes very difficult or uneconomical to print.
And so Personal MBA ended up being â I think it was 450 pages, somewhere around there. And that was really bumping up against the limit of, âAny more and we need to cut from a logistics standpoint.â
The actual drafting process was extremely difficult for Personal MBA. And I think part of that was the topic and how I was approaching it. And the other part â well, yeah. So the topic and how I was approaching it. I had never written a book before, so this was all new territory and I was figuring out as I went along.
But I didnât know what form the book needed to be in order to do what I wanted it to do. And so I went through â I think it was 9 or 10 drafts of Personal MBA before I hit on the format that ended up working. And these were substantial like, âLetâs throw it away and start all over againâ kinds of drafts.
Courtland Allen
0h 33m 28s
And how long did this take to go from your first draft to finally youâve got it in the form that you want?
Yeah, the entire drafting process was two years of full-time work.
Courtland Allen
0h 33m 39s
Thatâs just â thatâs a lot of work.
Yeah. And I canât tell â part of it was definitely the topic. But part of it is, I think, how my mind tends to write these sorts of things in general. So I went through the same process on my second book, and Iâm writing my third book right now and Iâm going through the same process.
So thereâs just a certain amount of you know what you want to say and why, but you donât know how to say it in a way thatâs going to make sense to someone who is not you. And so for me, trying to get there involves a lot of, âLetâs draft it, see if it works, show it to other people, get some notes, refine, refine, refine.â And then the first couple attempts are probably not going to work, and thatâs okay. You just kind of build that into the expectation of what the process is going to look like and try not to get too discouraged when it doesnât work.
Courtland Allen
0h 34m 40s
Iâve talked to a few guests in the past about the efficacy of advice itself; namely, that there are things you can tell people over and over again until youâre blue in the face, and they still wonât listen to you or really understand what youâre saying until they go out and discover what you mean the hard way by making their own mistakes.
Yep.
Courtland Allen
0h 34m 56s
How much do you think thatâs true versus: Do you think really any idea can be communicated and then taught to somebody purely through words if you just find the right way to say it?
I think you can explain to people in a way that they will understand it, and it might short cut it a little bit. And I think most of that is in avoiding common mistakes. So for example, if youâre building a software company, there is an entire list of mistakes that you can make in doing that. And knowing what some of those pitfalls are in advance is extremely valuable. It helps you remove potentially years of wasted effort and frustration.
But I think the key is: No matter how much material or advice or mentorship you have, nothing can remove 100% of the uncertainty and the ambiguity and the variability that is inherent in the process of making something new. You just canât get rid of it. If somebody could, that would basically be a magic money machine and that would be awesome.
Courtland Allen
0h 36m 8s
Yeah, of course.
I would love that. But the uncertainty and ambiguity is inherent in the process of creating something. And so no matter how much advice you remember or pay attention to or take, thereâs always going to be that remaining 90% of things that you just have to figure out for yourself.
Courtland Allen
0h 36m 28s
So in your book, you spend a lot of time defining certain very core terms, and kind of describing how they work in a general way thatâs applicable to pretty much any business. For example, with marketing you talk about there being two parts to marketing: getting people to know that your offer exists, and getting those same people interested in actually purchasing your offer.
Thatâs such a sensible way to define it. And yet every other business book that Iâve read has either neglected to define marketing at all, or they just have a very fuzzy, ill-defined kind of description of it.
Why is that? Why is it the case that before The Personal MBA, it was tough for me to find a single, accessible book that put a definition to so many of these terms?
I donât know. It still baffles me sometimes. I think one of the things that doesnât really work out in favor of clarity and simplicity when it comes to these types of materials is actually who writes them in the first place.
So a lot of business books are either written by very successful businesspeople who have made their name and their fortune doing some very specific thing: being the CEO of a large company or starting a startup thatâs valued at a billion dollars. Pick your achievement. Those folks tend to write about what they know and what worked for them in their case. And in a lot of instances, they claim universality where that universality may not exist. So thatâs one big drawback.
The other is a lot of business books are written by academics, so people who spend more time doing research in an academic setting or teaching students, but not necessarily applying what theyâre writing about to practical situations.
And I think in both instances, there is a desire to sound smart. The complexity of thought is a way to signal the complexity of their sophistication as a businessperson or as an academic. And I think both of those trends â very natural human impulses, both of them. But I think that lends itself to business books being way more complicated and obtuse than they really need to be.
So I think if I had any advantage in writing, it was that I was willing to go back to the absolute bare essentials of the topic. So letâs not take anything for granted. Letâs define everything weâre talking about from the ground up. But also not â how do I put it? Not being too concerned about sounding smart.
So yeah, letâs talk about business in its most elemental form. Letâs talk about marketing (inaudible) essentials of what you need to do and not get really caught up in fancy, complicated terms that sound interesting but donât really convey a lot of information.
Courtland Allen
0h 39m 34s
That sounds like something that a lot of people might have to try very hard to do, and that I think I would have to try very hard to do if I were in your shoes writing a book, especially if youâre writing something that you think a lot of smart people are going to read and you want to come off your best because people are going to be judging you for your writing.
There are all sorts of psychological issues with: What can I do thatâs self-serving and that helps me look good; and what can I do that might ultimately be self-serving because I will have written a good book, but in the short term might not make me look as smart as I would like to?
And I found that not only do people want to give advice that sounds particularly smart, but also I think people tend to err on the side of giving advice thatâs new, thatâs novel, or interesting rather than advice thatâs useful because people tend to, for whatever reason, just ignore useful advice that seems a little bit boring.
Absolutely. (Laughter.) Itâs funny you mention that. One of the books that I am working on slowly in the background is actually a book that is provisionally titled Boring Advice, and itâs about all of those things that are extremely useful and we know they work, but nobody pays attention to because they sound really boring.
So yeah, thereâs definitely an impulse to, âLetâs talk about and pay attention to the new, sexy thing that sounds awesomeâ while ignoring all the fundamentals that account for 90-plus percent of your efficacy in an area.
Courtland Allen
0h 40m 59s
How do you plan to get over the hump of people not wanting to read your book on boring advice because itâs boring? (Laughter.)
I havenât figured that out yet. Iâll let you know.
But yeah, the whole, âLetâs optimize for interestingness and sophistication,â thatâs where all of these buzzwords come from. Itâs a way of signaling, âIâm a smart, sophisticated operator in this particular areaâ and also that youâre a member of an in group. âI am part of the collection of people that know a specific area.â
And itâs such a part of human communication that itâs very, very difficult to take a step back and say, âOkay, letâs intentionally not do this here. Letâs optimize for being â writing or saying something that is true, that is useful, and that is clear, and thatâs it.â
Courtland Allen
0h 41m 52s
So you read a tremendous number of books to prepare yourself for your job and also to do research for writing The Personal MBA and your blog as well. And you mentioned earlier reading books where people would write about, for example, their experience being the CEO of some company or other and assuming that their experience was generalizable and useful to everyone else, or there would be an academic writing about theory and they would maybe falsely assume that that theory would be useful in practice.
Were there any books in particular that were sort of highly praised by people in the business community or startup land that you found to be tremendously overrated, or the opposite; books that you came across that no one was really talking about but that were extremely well-written and useful?
Oh, my gosh, yes. So actually, if folks are curious, I have a list of (inaudible) if you want to dig deep into a particular topic. At PersonalMBA.com thereâs a recommended reading list thatâs the current â if youâre going to read a couple books about a topic, hereâs the place to start.
In terms of things that really â I didnât find value, and Iâll speak more in terms of category than specific individuals. But usually, memoirish books by CEOs I would just skip entirely. There might be an idea or two that are interesting, but itâs not the kind of useful that you canât get from another more topic-specific book.
I think the books that for people who are interested in business, the categories of books that tend to be overlooked in a way thatâs not respective of how useful they are is â so cognitive psychology and systems and engineering books. You can learn a lot about value creation, marketing, and sales by reading psychology books. So something like Influence by Robert Cialdini.
Courtland Allen
0h 43m 57s
One of my favorites.
Oh, itâs such a great book.
Courtland Allen
0h 43m 59s
Great book.
Just that whole idea of cognitive heuristics and biases, which is a relatively recent development, academically speaking, you can anticipate so many things about how to market, how to sell, how to manage people, how to negotiate by reading something thatâs not a business book. Itâs a psychology book.
Same thing with books like How To Win Friends and Influence People, which most people blow off because they think it sounds really corny and cheesy and manipulative. No, thereâs a lot of good psychology in there.
Same thing with books like Crucial Conversations by â was it Kerry Patterson and a group of â I think itâs four authors there. Just how to talk with people in a way thatâs effective instead of having to have a difficult conversation and then walls and barriers being put up all around because youâre not being very skillful in how youâre communicating information.
The same thing goes for systems books. So I think one of the big advantages that programmers and engineers have in businesses or in business in general is that weâve been trained to think about systems as a primary concern instead of something that you add to the business after youâre already having major issues that need to be addressed.
All sorts of things become easier when youâre thinking in terms of process from the beginning and you can build the necessary process into the business without having to blow everything up and start again.
And so some general systems theory books like Thinking in Systems by Donella Meadows, theyâre just fantastic.
Courtland Allen
0h 45m 49s
Yeah, I like that you mentioned systems and engineering. I was just watching kind of a conversation the other day between Mark Endreason (ph) and, I think, Chris Dickson. And they were talking about this dichotomy between teaching people with business skills in Silicon Valley how to code versus teaching people with programming abilities how to start a business.
And they were both on the side of the latter is much better. You can take someone whoâs got these complex engineering skills and teach them how to start a business, at least the fundamentals, in a pretty short amount of time. Iâm pretty confident that I could give somebody a copy of The Personal MBA, and they could know nothing about business and read the book that you wrote and come way knowing 99% of the things that they need to learn before starting. And the rest they could just learn on the job.
As a programmer yourself, how do you feel about your chances at starting a successful online business in the modern era as somebody who has programming abilities versus somebody who doesnât?
I think itâs way better to start with some type of hardcore skill, whether thatâs design, programming, engineering, law, some type of topic-specific thing and then add business knowledge on top of it, than to start with business knowledge and try to add a hard skill on top of it.
Itâs way easier when you already have something valuable that you can deliver or provide to people.
Courtland Allen
0h 47m 3s
Yeah, totally agree.
I think itâs the kind of thing where â and programming is such a versatile skill. And being able to look at the business as a system is a thing that you can learn how to do in a very short period of time. I think even folks who donât necessarily have programming background but are able to learn how to think on a systems level (inaudible) funny story.
I have a longstanding advisee. He actually started as a playwright, so comes from a very creative background, and found himself in a marketing job. Had all of the classic systems and processes and all the stuff that sounds boring, it sounds not very creative, it feels very constraining, âI donât know if I want to do thatâ kind of visceral response to, âLetâs add some order to what youâre doing.â
I worked with him for a while and he read The Personal MBA and really got serious about implementing all of the systems and process stuff. So basically, the back third of the book is all systems-process concepts.
And so he was working in marketing at what was essentially a financial firm, and had always wanted to start something on the side. But he decided that, âOkay, if Iâm going to work this job, I am going to do it as efficiently as I possibly can.â
The outcome of that investment was he figured out how to do all his work in about half the time and negotiated with his manager to keep paying him his same salary but only have to come in half the time because he was delivering the results that they were looking for. And he had half of his week back to go do all of the creative stuff that he wanted to do without worrying about the financial aspects of doing it.
It was all like, âHow can I be very efficient with my time, and how can I make what Iâm doing â how can I transfer that from just a one-off process where I have to redefine what Iâm doing every time Iâm doing it to, âOkay, what are the parameters, whatâs the procedure, hereâs how Iâm going to go about doing this, this is what the end result looks like. Bam, bam, bam, bam, bam, done.â
Courtland Allen
0h 49m 27s
You mentioned also that a big part of business is psychology and that people underrate the importance of these cognitive-psychology books and the learnings that weâve picked up over the past few decades in that area.
And I think that rings very true. If you think about business, a lot of it is just understanding and applying human psychology at scale, understanding how we discover new things as people in the modern age, what causes us to adopt some new things and not others, what messages resonate with large numbers of people, et cetera.
And you discover very cool things like people are primarily driven by their needs to do things like, say, solve a problem.
Yep.
Courtland Allen
0h 50m 3s
And so whatâs cool about that is human psychology is human psychology everywhere all the time, meaning the lessons that you learn in business are applicable everywhere else.
Are there any fundamental truths that youâve learned about in business that youâve applied to other parts of your life?
In what way?
Courtland Allen
0h 50m 19s
So a good example might be â we were talking before the episode started that you are doing Aikido, and you traveled to San Francisco to attend an Aikido conference.
Is there any way in which the things that youâre learning in business help you become better at Aikido, or are they totally separate areas that are unrelated?
Oh, no. So it actually goes both ways. So you can apply business things to other topics, and you can apply what you learn from other topics to business. Aikido was interesting because one of the reasons that I started doing it was Iâm not the most naturally coordinated person youâre ever going to meet in your life. And Aikido is very technical, and small changes in balance have really huge effects.
Being able to â the first time youâre trying to do Aikido and youâre watching somebody really good, trying to figure out what it is theyâre doing, the first time you watch somebody, it just looks like magic. They step this way, and they put their hands up, and the other person falls to the ground. And thatâs really cool, but you have no idea how to do that.
And so being able to look at a â so weâre almost doing the systems and process thing, but in reverse. So looking at a complex set of steps and being able to break it down and compartmentalize it and figure out, âOkay, hereâs how it starts, and then goes into this part, and then it goes into this part, and this is what the end looks like,â thatâs a very useful, fundamental skill that applies to pretty much everything.
So much so that thatâs actually the topic my second book, The First 20 Hours, which is a book about how to learn new skills. The same type of thing that you would use to analyze a business â hereâs how it works, hereâs how it creates value, hereâs how you market, hereâs how you sell, hereâs how you deliver it, hereâs how you manage your finances. You can use that same type of breakdown to learn pretty much anything and learn it in a very short period of time.
Now, the individual skills can actually teach you a lot about business too. So for example, one of the lessons that Iâve been learning is when things tend to get difficult, the human response is to tighten up. So your breathing is shallower, your muscles get tense, you are spending a lot of time thinking about what it is youâre supposed to be doing, and you spend a lot less time actually doing it.
And so Aikido for me has been very valuable primarily in terms of learning how to relax under pressure, to notice when the stress level is getting a little high, and all of the natural, physiological responses to that stress are starting to trigger, and to be able to notice it in the moment and take steps to prevent it from happening or release it to get back to that point where you are flexible and adaptable and able to handle changes as they come in.
Courtland Allen
0h 53m 38s
What about to your career as an author? So you essentially make a living by writing at this point. And a lot of people donât consider writing to be a business pursuit, but itâs the same fundamental situation as starting any other business. Youâve got a product that provides value to customers, you need to deliver it to them, et cetera, et cetera.
How have you applied some of the things that you write about and some of the things that youâve read about to your career as an author?
Oh, yeah. So publishing is absolutely a business. And it really helps â itâs actually kind of funny, because most people who go about publishing a book donât approach it as a business.
Courtland Allen
0h 54m 18s
Not at all.
Itâs a creative project. Unfortunately, that results in a lot of, particularly first-time authors, not being very sophisticated about how they negotiate and sell the thing that they have spent months, sometimes years creating. They tend to make very bad deals, and itâs because they donât treat it as a business. They treat it as a creative endeavor, or thereâs an incredible impulse to say, âWell, I want the validation of an external party,â namely a publisher, âto say, âYes, this is good enough to be published.ââ
If thatâs something that youâre trying to get (inaudible) deal. Part of how you get that is sometimes accepting very poor terms from a business perspective.
So even just going into The Personal MBA and the other book projects that Iâve worked on, it really helps to come into this saying, âThis is not a creative endeavor. This is a business. And so if Iâm going to spend my time building this line of business, certain things need to be true in order for that decision to be worthwhile.â
So itâs a little different from software in that you canât calculate something like an MRR or ACV, but you can say, âOkay, if I want the monthly revenue from this book to equal x, then it needs to sell y copies in all of these different formats in order to make it worth it. How am I going to do that? What are the various profit margins between print and ebooks and audio books and online courses and all of the other forms that this book might take?â
The way that I think about publishing in general â are you familiar with, from insurance, the concept of an annuity?
Courtland Allen
0h 56m 14s
No, why donât you explain it?
Okay. So essentially, think youâre trying to make an investment thatâs going to pay you at minimum a certain amount of money every single month until you die. I try to think of books like Iâm building myself an annuity. So Iâm going to spend a couple of years upfront hopefully making something really good, Iâm going to market that in a way that results in both, hopefully, a large burst of sales upfront, but I also want to have a significant number of sales over a very, very long period of time, preferably until I die and hopefully after.
And so thinking about it in those terms makes it much easier to make good, long-term publishing decisions. So a lot of the negotiating part of publishing is: What are you giving up in terms of rights to a publisher in exchange for some upfront value in terms of a contract or an advance? Or on the flipside, if you do it yourself, what are you giving up in terms of sure-thing, short-term money in exchange for, potentially, a very long-term series of cash flows?
And at that point, it starts â with some differences, it looks a lot more like a SaaS business. And so just thinking through all of these things, like what do you want the publishing business to look like, it informs what you write, it informs the types of contracts you accept or decline, it influences the forms that the book can take or not take, it affects pretty much everything.
Approaching publishing as a business has really helped both of my books financially do much better than they otherwise would.
Courtland Allen
0h 58m 10s
And I think itâs so hard for a lot of people to make that approach, because like you said, a lot of people come at book writing as sort of a creative endeavor. And the idea for them of injecting financial business decision into that process is anathema, and yet the publishing houses theyâre dealing with are themselves businesses and they have their own concerns and their own incentives. And so itâs something that I wish more authors were aware of and didnât find so --
Oh, my gosh. Me too.
Courtland Allen
0h 58m 37s
Because it just comes back to bite them. Itâs a reality that you canât really change, unless you sort of eschew the publishers altogether and self-publish. But even then, you still need business knowledge, perhaps even more so than you do when youâre negotiating with publishers.
Yeah. I think the biggest change, which Iâm actually really excited about â when I was doing the research for The Personal MBA, I would find all of these really great books that I could not in good conscience recommend because they were out of print, and by all likelihood people would not be able to get their hands on one if they wanted it.
And so publishing is changing in a way that I think is really great in the sense of itâs becoming more and more possible for a book to, once it goes into print in some form, to stay in print for the foreseeable future. There are a lot of authors who, for example, have signed a publishing contract which usually â this is getting a little bit of inside baseball. But when you sign a publishing contract with a large publisher, you are granting the exclusive publication rights to that work, including yourself. You canât publish it yourself if you sign this kind of contract. Youâre granting rights to the publisher for your entire lifetime plus 80 years in the U.S. Thatâs a really long time.
And what Iâve seen happen to a lot of authors is that the book does okay in the sense of maybe the publisher is happy that they published it, it did a good first run, but thereâs not a lot of long-term â or thereâs not enough long-term interest for the publisher to make the financial decision to keep the book in print. And then the book, you might be able to find used copies. And now thereâs more likely to be an electronic version available. But for the previous several hundred years of publishing, if it was popular enough to do a reprint, then the book would just disappear. And writing a book is a lot of work. Thatâs terrible.
Courtland Allen
1h 0m 43s
Yeah, thatâs just tragic, the idea of somebody owning the rights to a book and then just refusing to publish it. And I think anytime you see a gatekeeper trafficking in prestige â âPublish through us, weâre prestigious, weâre the only way to get your book on the market,â or âGo to our university, weâre prestigious, weâre the gatekeeper between you and the professional world.â Prestige seems like a poor substitution for providing actual value, but Iâll digress here.
Letâs talk a little bit about tech startups, because most of the audience are people who are either working on or aspire to work on some sort of tech-related business themselves. And earlier I mentioned this sort of interesting situation where you can be an employee of a bigger company and work in a department like marketing or sales your entire life, but not really understand how it plays into the entirety of the business.
And I think from the other perspective, you can be a startup founder in Silicon Valley whoâs raised a bunch of money from venture capitalists and do that for 10 years, and come out still not really understanding anything about business fundamentals because youâre serving only very specific types of businesses that didnât necessarily need to generate revenue or create something that people found valuable enough to pay for.
So I think itâs not a problem that only plagues employees, but also people in the startup world as well. So my question to you would be: What are some of the biggest mistakes that you see the founders of tech startups making, and how can they apply some of the principles that you named and talked about in The Personal MBA to do a better job starting companies?
Yeah. I think the first thing is definitely to educate yourself about everything about business. Get that broad, universal perspective first. It doesnât take very long, and youâll find it useful at every part of your career. So in terms of value per hour invested learning something, if you have any interest in startups or entrepreneurship or business in general, itâs one of the highest-value uses of your time, period.
I think the wonderful thing about tech startups in particular is that they tend to be â in the grand scheme of business, they tend to be smaller than a lot of other kinds of businesses. And part of the reason for that is tech businesses have the ability to automate a lot more than traditional businesses have been able to. Essentially, programming is a science of system and process. How can we do something, and essentially, program our own little robot army to do it for us instead of hiring people?
Tech startups tend to be much smaller in terms of headcount, which also is a huge opportunity if you want to learn everything you can about business. The smaller the operation is, typically, the more exposure and possibility of exposure you have to all of the different parts of the business.
So if youâre interested in getting really good really quick, figure out what all those fundamental parts of the business are, and try to make sure that you have exposure to every single one of them. Sometimes that is volunteering for a project, sometimes thatâs a lateral move within a company. A lot of companies, including tech (inaudible) that get to a certain size will do â itâs usually called a broadening assignment. Itâs, âLet me go work on our customer-support team for a couple weeks. Let me go sit with our sales people and see what that looks like.â Any type of assignment or project where you get exposure to another aspect of the business is hugely valuable.
The other thing that Iâll say is side project are a wonderful way to make 100% sure you get exposure and experience with every single aspect of a business, because thereâs nobody else to do it. Youâre responsible for everything. Even just a little bit of experience trying to do marketing, trying to do sales, putting together your profit and loss statement, doing your accounting, doing your bookkeeping â all of those experiences, even if theyâre small â and with a side project the stakes can be really low â but experience doing those things gives you both an understanding and appreciation for all of the things that are necessary to make a successful business work.
The vast majority of people in this world do not have that knowledge and do not have that experience. And so figuring out how to give that experience to yourself gives you a competitive advantage that is valuable, regardless of whether you work for somebody else or you intend to take venture capital and start a startup or bootstrap your own business from the ground and run it for cash flow. It doesnât matter. All of those experiences are the best possible thing that you can do for yourself.
Courtland Allen
1h 5m 40s
I love every part of what you just said. Broaden your knowledge and start a side project where you get experience wearing every hat. And while youâre at it, like you said, keep the stakes low. Itâs actually really fun to work on something where you donât have the pressure on yourself to necessarily succeed and make a billion dollars. So just go into it thinking that itâs learning experience and try to do every job as good as you can.
Anyway, thank you so much, Josh, for coming on the show. I really wish I could have you on for another hour because I only got into about half of the questions that I wanted to ask you, but it was very much my pleasure having you here.
Thanks, Courtland. I appreciate it.
Courtland Allen
1h 6m 11s
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