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23 Comments

How do you manage your multi-domain e-mail?

I have several domains (one personal, two websites in which I work alone, and a project with more people involved). I would like to learn from your experience on how to organize your e-mails.

My domains are registered with Dreamhost, which includes mail accounts (webmail based and POP3). For a long time, I've used GMail to check the POP3 servers, and this gave me access through the GMail app to the mail on my phone, etc. I wanted to stop relying on huge corporations, and move my personal e-mail to ProtonMail, and my working e-mails to Zoho. However, I'm not particularly happy with Zoho, especially the way to deal with multiple domains is not that handy.

So, how do you organize your e-mail?

  1. 4

    I can definitely recommend FastMail.

    1. 1

      Do they have a good multi-account interface? I don't like mixing personal/private mails...

      1. 1

        I use just a simple user account, so not 100% sure, but they do allow creating multiple users from a single account and switching between them.

    2. 1

      Yes, another vote for Fastmail from here.

  2. 3

    For any business email, I favor Google-based setups. They have multi-domain email down, and you can be sure your email is safe and the service won't go away anytime soon.

    I recommend this in particular as it makes the business you're building more sellable in one sweep. Using Google OAuth is usually an option to log into services you may be using for your business. That way, should you want to sell your company, you can just hand over the Google account(s) and all your other service credentials are already included. It also gives you the convenience that you don't have to remember or save any passwords for those services. It's great for both dealing with your email and simplifying your account infrastructure.

    Others recommended FastMail. It looks very interesting, and I will definitely check it out - and it may be a good option for you, even though it does not have the OAuth benefits.

    1. 2

      I just wanted to avoid Google...

      1. 1

        Yeah, I feel you. You don’t need to use it if you have objections, of course. It will be useful once you run Google Analytics, Webmaster tools or ads at any point. But all of those have free/privacy-conscious alternatives.

        1. 2

          That's why I also don't use Google analytics. One thing is my data, handling over visitors data is at a different level.

          I'll try the suggestions the thread and see... I hope it doesn't come down to the G...

  3. 3

    I'm using ProtonMail. Super secure and no BS.

    1. 1

      protonmail is amazing, the support is extremely fast and helpful, wrote to them twice, got an answer in less than 15minutes.

      they are also adding a protondrive feature and a calendar in the near future, plus they focus heavily on privacy and security.

      U2F support is also coming soon.

    2. 1

      I agree, I've used them for a while and also their VPN
      However, it doesn't seem to have a nice multi-account support, or am I mistaken?

      1. 1

        starts with professional and its 8€ per user.

        1. 1

          Just found it!
          It bugs me a bit that every mailbox would be a different user... It just ramps up the costs too much...

      2. 1

        Haven't looked into the multi-account feature, but I think they offer that (with the paid tier of course).

  4. 2

    I'm using Office 365, $6/mo/account gets you email + the office suite and a few other MS products I don't use. It handles multiple accounts, shared mailboxes and multiple domains really well.

    Microsoft is a huge organization, but they do email really well.

    Full disclosure, I used to admin exchange, but Office 365 doesn't feel like exchange at all and I think I'd find it easy to use even without my background.

  5. 2

    You can check BlueMail as well!! Clean UI and Fast!!
    But I have been using Zoho mail with IMAP enabled for multiple domains. It's doing its job pretty well for me.

  6. 1

    I'm in a similar case as you - I have 20+ projects - I use the following:

    • Google Suite for Pro / Personal users
    • Airmail 3 for Desktop Client
    1. 1

      A bit of time has passed since I asked the question. Right now, I have the following:

      ProtonMail with a custom domain for my personal e-mail
      Thunderbird with IMAP for my mail, which is hosted mostly on Dreamhost, except for some projects in which people went for alternative hostings, but it's the same idea.

      On my phone I use K-9 Mail.

      I am quite happy with the overall results.

  7. 1

    As others have said, FastMail is great. You can manage as many domains and addresses as you want through one account.

  8. 1

    I'm using Zoho with 20 different domain. I'm very satisfied, but about the alias, the maximum is using 50 alias.
    PM me if you have any spcific issue that I can help

    1. 1

      The thing with the alias is that everything gets into the same mailbox... I was looking for something that allows me to separate personal from professional, etc. So when I'm on holidays or on weekends, I just don't cross work e-mails...

      1. 1

        I'm using the labels, and specify to add all emails coming to @domain1.com to the label domain1.
        Then, I can track everything, and check only the labels I need

  9. 1

    I use fastmail.com and am happy with it. They allow aliases from one domain to your central one so you only pay for one account but can send and receive from any domain you own.

  10. 0

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