Show IH: I was paying £90/month across 5 tools that didn't talk to each other. So I built one that replaces all of them.
HubSpot for leads. Harvest for time. Bonsai for contracts. Mailchimp for outreach. Notion to hold it together.
None of it synced. I'd finish a client call and spend 20 minutes copying the same details into three different places. Invoices went out late. Follow-ups didn't happen. I was spending more time managing tools than actually working.
So I built Helios. Leads, email sequences, invoices, proposals, contracts, projects, and AI outreach — all in one place, all connected.
Just launched this week. Zero users so far. Posting here because this community gets what day one actually looks like.
If you're a freelancer or running a small agency and you recognise that list of tools — I'd love for you to be one of the first to try it. 14-day free trial, no card needed.
helios.today
Honest feedback welcome. Tell me what's broken, what's missing, what doesn't make sense.
This is a real pain point, especially for solo consultants and small agencies. The strongest angle is not just “one tool replacing five tools,” it is the operating layer between lead, client, contract, time, invoice, and follow-up.
That matters because the product can become more than a bundle of features. It can become the workspace where client work actually moves from first conversation to paid invoice without leaking context.
One thing I would be careful with is the naming frame. Helios is clean, but “helios.today” may make the product feel more like a lightweight daily tool than a serious client-ops system. If you want this to age into a broader workflow platform for service businesses, Xevoa .com would carry that direction better. It feels more like a modern operating system for client workflows, not just another productivity helper.
Worth pressure-testing before more users, docs, and workflows start attaching to the current name.
This is exactly the framing I needed to hear. You're right — the real value isn't "five tools in one", it's that nothing leaks between stages. A lead becomes a client becomes a project becomes an invoice without you ever copying and pasting or switching tabs. That's the thing I built but haven't articulated well enough yet.
On the naming — fair point about helios.today. The domain was a pragmatic choice but you're making me think about whether it undersells what it actually is. Will sit with that.
Appreciate you taking the time to actually think about this rather than just upvoting and moving on.
That makes sense.
If helios.today was a pragmatic choice, I would not treat it as a mistake. It got you moving, and the product is already clearer than the name suggests.
The question is whether it still fits the version you are now describing: not a daily productivity helper, but the operating layer where lead, client, project, contract, time, invoice, and follow-up stay connected.
That is a much stronger category than “all-in-one tool.”
This is why I mentioned Xevoa.com. It feels more like a serious client-workflow platform: short, clean, modern, and broad enough to carry the product if it grows beyond solo consultants into agencies and service businesses.
I would pressure-test this before more workflows, docs, onboarding, and user memory attach to helios.today. If Xevoa feels like a serious candidate for the bigger version, it is worth discussing privately now rather than after the current name gets harder to unwind.
Appreciate you pushing on this — the category framing of 'operating layer' rather than 'all-in-one tool' is genuinely useful and I'm carrying that into how I describe it. On the name, I hear you. Helios.today was pragmatic and you're right it doesn't carry the weight of what the product is becoming. I'm not going to touch it before I have users and revenue — that's the rule — but it's on my radar. Will revisit at 50 users.
That is a sensible rule.
I would not change the live brand before you have user proof either. Getting real usage matters more than cosmetic cleanup.
The only thing I would separate is “rename now” from “control the stronger name early.”
If helios.today is good enough to test demand, keep using it. But if the product is clearly moving toward a serious client-ops platform, the risk is waiting until 50 users and then realizing the stronger platform name is either harder to get, already gone, or more expensive to justify.
That is why Xevoa stood out to me. It is not just a nicer label. It gives the product a broader shell for the version you described: lead to client to project to invoice, without context leaking between stages.
So I agree with not touching the live brand yet. I would just decide earlier whether Xevoa is worth controlling as the future platform name before more users, workflows, docs, and memory build around Helios.
Makes sense — securing it early as an option costs nothing. Will look into whether Xevoa.com is available and sit on it. Appreciate you thinking long term on this, genuinely useful thread.
Exactly, but I’d separate “checking the name” from actually controlling it.
The value is not just knowing Xevoa exists. The value is having the option secured before Helios builds more users, docs, workflows, and customer memory.
That way you are not forced into a naming decision today, but you also are not waiting until the product has more traction and the stronger platform name becomes harder to justify or unavailable.
For clarity, Xevoa.com is not floating around unclaimed. I control it, which is why I mentioned it specifically instead of using it as a random naming example.
If it feels like a serious future option for the client-ops platform direction, we should discuss it privately before you build much more around Helios.
Just checked on your work. Really like the interface and idea. Thanks for sharing.
This comment was deleted 2 months ago
glad it resonated, appreciate you saying that.