Solving Approval Chaos: Why I Built Signari

At my previous job, I saw the same painful pattern over and over again: important documents stuck in endless approval loops.

Approvals came through email, WhatsApp groups, or spreadsheets. Sometimes someone forgot to reply. Sometimes the wrong version got signed. And when an auditor asked for proof later, everyone scrambled to piece together a messy trail.

It wasn’t just frustrating — it slowed down projects, delayed deals, and wasted hours every week.

That’s why I decided to build Signari.

The Problem I Wanted to Solve

Most teams I’ve worked with face at least one of these issues:

• Approvals are scattered across email threads, chats, or verbal confirmations.

• Nobody is sure who still needs to approve.

• Signatures get lost or happen outside a controlled system.

• When compliance requires proof, it’s almost impossible to reconstruct an audit trail.

There are enterprise tools out there, but they’re often too expensive, too complex, or overkill for small and medium-sized teams.

I wanted something simple, affordable, and flexible — without the “corporate IT headache.”

The Solution: Signari

With Signari, teams can:
✅ Create dynamic approval workflows (serial, parallel, or even mixed).
✅ Add signatures directly on documents.
✅ Collaborate with inline comments and annotations.
✅ Automatically generate audit trails that are ready for compliance.
✅ Export everything — signed document, original file, and audit log — in one clean ZIP.

Instead of chasing people across emails, approvals stay visible, structured, and trackable.

What We’ve Built So Far

• A workflow engine that supports different approval styles.

• PDF annotation and signature placement directly in the browser.

• Audit log export to make compliance painless.

• First beta testers already reduced approval turnaround from 3 days → less than 24 hours.

Lessons Learned So Far

• Small teams want enterprise-grade tools without enterprise complexity.

• Transparency builds trust. Just showing “who’s next to approve” reduces friction.

• Integrations matter. Early testers keep asking for Google Drive, OneDrive, and Slack integration — those are now on the roadmap.

What’s Next

• Launching paid plans (with both monthly and yearly options).

• Adding integrations to fit into existing workflows.

• Collecting more feedback to improve the onboarding experience.

A Quick Ask 🙏

If you’ve ever struggled with slow or messy approvals, I’d love to hear your story.
👉 What’s the #1 feature you’d expect in a document approval system?
👉 Would integrations (like Google Drive or Slack) be a must-have for your team?

You can check out Signari here: https://signari.app (there’s a free plan available).

Thanks for reading — and thanks in advance for your feedback!