The Best Proposal Software Platforms to Offer in 2025
In today’s competitive business environment, companies are under constant pressure to streamline sales cycles, improve collaboration, and close deals faster. By 2025, organizations will increasingly turn to advanced proposal software platforms as essential tools for creating, sending, and tracking business proposals. These platforms not only simplify workflows but also enhance the customer experience by offering automation, analytics, and integration with other business systems.
With growing demand in sectors like SaaS, e-commerce, and B2B services, proposal software is no longer a “nice-to-have”—it’s a critical component of modern sales infrastructure. Businesses that adopt the right tools will be able to differentiate themselves, speed up decision-making, and ultimately boost revenue growth.
Why Proposal Software Platforms Matter in 2025
Modern buyers expect seamless experiences. A decade ago, proposals were often sent as static documents or PDFs via email. Today, interactive, trackable proposals are the standard. In 2025, proposal software will play an even larger role in:
Automating repetitive tasks: Pricing tables, terms, and proposal structures can be pre-set.
Integrating with CRMs: Platforms connect with Salesforce, HubSpot, or Pipedrive for easy workflow management.
Improving client experience: Customers can sign, review, and approve proposals in one click.
Providing analytics: Sales teams gain insights into when and how clients engage with proposals.
Companies that fail to adopt these technologies risk falling behind competitors who provide faster, smarter, and more engaging proposals.
The Core Features of Proposal Software
Before diving into the top platforms, it’s important to understand what makes these solutions so powerful. In 2025, the leading tools offer:
Drag-and-drop proposal template libraries for quick customization.
eSignature integrations for instant approvals.
Content libraries for storing product details, legal terms, and branding assets.
Real-time analytics dashboards.
Workflow automation for multi-department collaboration.
One standout provider in this space is GetAccept, a platform that not only handles proposal creation but also integrates video messages, document tracking, and sales enablement features. With tools like these, businesses can build stronger connections and close deals more effectively.
Top Proposal Software Platforms in 2025
Below are the best proposal software platforms to consider offering or using in 2025:
1. GetAccept
GetAccept stands out as a full-suite sales enablement platform. It goes beyond traditional proposal software by combining proposal creation, e-signatures, video communication, and analytics. Sales teams can track proposal views, engage prospects with personalized video messages, and accelerate closing rates.
2. PandaDoc
Known for its intuitive design, PandaDoc provides customizable templates, e-signature capabilities, and strong integration with CRMs like HubSpot and Salesforce. It is widely used among SMBs and mid-market companies.
3. Proposify
Proposify helps sales teams maintain consistency in proposals by offering branded templates and detailed tracking. Managers can review performance analytics to refine content strategies.
4. Qwilr
Qwilr creates interactive, web-based proposals that stand out from traditional PDFs. Clients can interact with live pricing tables and make decisions directly within the proposal.
5. Better Proposals
This platform focuses on simplicity and speed. It offers a wide range of proposal templates, integrates with major CRMs, and supports online payments directly within the proposal.
Quick List: Features Buyers Value in Proposal Software
Proposal template libraries
eSignature capabilities
CRM integrations (Salesforce, HubSpot, Pipedrive)
Analytics & engagement tracking
Collaboration tools for teams
Interactive design options
Automation for pricing and legal terms
Table: Comparison of Top Proposal Software Platforms in 2025
Why GetAccept Leads the Way
While many platforms specialize in proposal creation, GetAccept differentiates itself by offering a complete sales workflow solution. Its ability to embed personalized videos within proposals creates a unique, human-centered touch in digital sales. Combined with e-signature functionality, proposal tracking, and robust CRM integrations, GetAccept empowers sales teams to manage the proposal process from start to finish—without switching between tools.
For companies looking to combine automation with personalization, GetAccept is a leading option in 2025.
Final Thoughts
The business landscape in 2025 is fast-paced, competitive, and highly digital. The companies that thrive will be those that embrace software solutions designed to streamline processes, improve client engagement, and provide actionable insights.
Among all categories of business software, proposal software platforms are among the most impactful. From proposal template libraries that speed up document creation to analytics dashboards that reveal client behavior, these platforms transform the way sales teams work.
With tools like GetAccept, PandaDoc, Proposify, Qwilr, and Better Proposals, businesses can ensure they deliver proposals that are not only professional but also persuasive and interactive. In an era where every second counts, adopting the right platform can mean the difference between winning and losing a deal.
