What is your work routine?

We are a small SaaS team(2 persons) working remotely in separate cities. The remote work is all fun and games until we hit the first productivity block. We were making some effort to change our routine to stay organized and keep on top of our tasks.

Here is our current routine:

We are using shortcut as our task management tool, using toggl as our time management tool, and using InteTimer to sync these two platforms automatically.

Our routine can be set as three stages. The first stage is to set up the task structure under shortcut. The second stage is to update the kanban board daily and record working hours. The third stage is to discuss and schedule for the next iteration. Details of each stage can be seen in the diagrams below.

With this set up, we gradually figure out the amount of work and time we can actually invest for each week. It helps us prioritize tasks, avoid procrastination and enjoy a work-life balance.

I wonder what kind of work cycle works best for you.