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What tools do you use to be more productive individually and as a team?

We are a small web & mobile app development company based out of Ireland & India with a headcount of 30.

We are a completely remote company and rely on a bunch of tools to efficiently do all the operators. Of course, we are still seeing some challenges and it would be nice to know what everyone uses so we all can improve our processes.

Here are the tools we use.

  1. Slack - for internal communication and communicating with the customers. We add them to our Slack channel.
  2. Asana - We use this for project management. It is a generic tool and hence comes with many limitations in the free plan. At this stage, $10/user/month is a little too high for us so we are sticking to the FREE plan.
  3. Linear - We tried switching to Linear since it is close to JIRA but with Asana-like UI. We tried it for one project but realized that it has many limitations. We decided to go back to Asana as $10/user/month for Linear is not justifiable for us at the moment.
  4. Google Workspace - We use this Email, Calendar, Meetings, and Docs.
  5. Microsoft Teams - Our Google Workspace plan does not support Video Recording and we prefer to record videos sometimes for that reason we have a shared account on MS Teams which is used when we wish to record a video call. We are looking for a way to streamline this process. Usually, non-tech people have issues getting on a call on MS Teams. We are thinking of exploring Zoom or Whereby.
  6. Notion - We intend to use this for Note Taking but it's not that effective for some reason. Since it has not become an integral part of our day-to-day activities, we tend to ignore this and fall back on Google Docs. I wish Google had something similar to Notion / Evernote / OneNote for note-taking and collaboration.
  7. Git - We use this for version control. We switch from GitLab to Github since most of the services we use have better integration with Github than Gitlab.
  8. 1Password - We switched from LastPass since we had some issues with LastPass not being able to charge our card. Otherwise, we love LastPass more than 1Password.
  9. Grammarly - Everyone uses a free account of Grammarly. It works well.

Would love to hear about what you use at your company, agency, or as a solo founder to be more productive at work.

on May 19, 2022
  1. 2

    We only have a headcount of 2 so it might be slightly different for us!

    We're using:

    • JIRA free plan for managing tickets, backlog, and projects.
    • Calendly free plan for scheduling time with users
    • Google Drive for all things documents
    • Notion for documenting release notes

    Individually, we use our own tool Sidekick to manage individual tasks and timeblock sessions.

    1. 1

      We use Calendly as well. I forgot to mention :)
      We use it primarily for asking potential candidates to pick a timeslot for the interview.

  2. 2

    I'd really recommend Mural. Helps you visualise your goals and action plans. The templates that they offer are great. Super intuitive

    1. 1

      Yea. I agree with you. It's good for visualization.

  3. 0

    I am using an automatic video creation tool.

    It's Rollideo, and I have a 100% discount because I am the founder.