How do you manage emails from several domains? 😶🌫️
Hey there. Question is for those who have several products and / or personal domain etc.
There are several tools can manage a custom domain (Google Workspace, Superhuman, Hey, ..), but what about managing several domains? For instance, if you have a [email protected], [email protected], [email protected], ... it can become a mess & costly at the end ahah.
How do you address that?
edit: following the discussions, best solution for me: pay for 1 Google Workspace account, add other domains, and add alias for the only paying license.
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One thing you can do is to create a google admin, and for example have a main email eg. [email protected] and then you add alias domains, so if you have multiple businesses you can have [email protected] and that way deal with all of them, with only paying for one account.
OMG that's exactly what I was looking for. I actually tried to do that and added another domain to my google Admin, but I thought the only solution was to add a new user with this new domain, hence ending up paying an additional licence. Just setup the email alias, thanks 🙏
No problem,
Happy to help.
I'm doing this and it works just fine for me. I can manage multiple projects and domains. I add these alias accounts to Gmail and when I need to reply to an email, I can select the domain and email account.
I have all emails from all domains go to the same inbox. I also have my Google Workspace setup to work with multiple domains.
So I have [email protected] as my main email. Then I have [email protected],[email protected],[email protected] all go to [email protected]. Then I have [email protected] and [email protected] setup in Google Workspaces for the inbox [email protected] so I can reply using the correct domain name and different footers configured too.
One inbox to rule them.
This is exactly what I want, unfortunately, trying to figure out how to do it in Google Workspace just isn't in my capability. It's like you need to be a techie just to figure out email these days. None of the tutorials I have seen are of any help what so ever. Always referring to a button or something that simply doesn't exist on my end. Or making it sound like it's not going to do what I need it to do, vs what maybe someone else's question might have been.
On the Google Workspace side of things
Sometimes I just want emails to go to email and not via google workspace, I use cloudflare to handle forwarding:
Any idea where I can find videos stepping through this?
I've spend probably 15 hours over the years trying to figure this out. Youtube is no help, everything is for things i'm not trying to do, like secondary account, or if I had purchased my domain through Google. Otherwise, what options they have on their screen to click, I don't have.
My domain purchased on Godaddy, but I have it hosted at A2 hosting as an active site.
I have Workspace account for Domain1.com as the Primary and have had email for [email protected] for many years.
I have also now setup both Domain2.com and Domain3.com as User Alias domains under Domain1.com and have went to A2 hosting/ Cpanel/ Zone editor and correctly got my Workspace account to see both Domain2 and Domain3. All looks good.
Then I click on Activate Gmail, but have no idea how or where to setup MX records. And I want to be absolutely sure that doesn't redirect the website itself. That's how I remember doing that before anyway. Which would be catastrophic. And I have no idea what it is asking when it asks "I've added all existing email addresses for Domain2".
Any help would be greatly appreciated. How anyone who isn't a techie can figure this out is beyond me.
I've just done it, took literally 1min.
Userscard ->Create an alternate email address (email alias)Man, I wish it was that easy. It's got me adding my second domain, then going into my cpanel to add DNS records and also MX records, having Google then reach out to my server. Then you have add the new email, find the new domain in the drop down, which it doesn't show up there, then just laughs at me because every help tutorial and video shows that it should show up.
Sigh.... we should all stop making new technology until we get the first stuff to work right.
Right, I started at the point where the domain was added. TBH it feels like an issue with the DNS configuration.
on my side only added one TXT record:
Record type: TXT record
Host: @
Value: google-site-verificati[...] (the link they provide you)
Then set the TTL to the minimum duration (1min on Namecheap)
And there you go. 🤷
This comment was deleted 3 years ago.
My simple solution is to have them all forward to one central account so I can see the inbound email. If there is anything I need to reply to I log in to the webmail for that account and reply. This is all on IMAP based accounts rather than Gmail etc so it doesn't cost me anything extra.
Thanks ! Couple of years ago I did that with a custom domain, adding it to my main Gmail account w/ SMPT. I think I'll got for the easy way now: one license of google workspace, add custom domains, and set alias, so it takes only 20 sec to setup ahah.
This is what I do. But I find myself accidentally replying from that central account. I would love a setting that simply saw that it was a forwarded email, and didn't let me reply at all unless I select "OK" or something to a pop up. Save me from myself.
1.Create an Opalstack Account
2.Point Your Domain to Opalstack's Name Servers
3.Set Up Email Forwarding in Opalstack
4.Set Up Send As in Gmail
5.Verify ownership of the email address
It's great that you're managing multiple domains and projects! It can be overwhelming at times, but finding the right solution to streamline your email management is a smart move. Your chosen approach with Google Workspace seems efficient and cost-effective. Keep up the good work, and don't hesitate to reach out to the community for more ideas or support. We're all in this together! 🚀
Thanks for the support 🙏
I just starting using Hey.com for my primary domain and so far I love it. But this does not scale for smaller projects.
For small sites I use cloudflare to forward emails. I just set up wildcard forwarding and get all emails forwarded.
I believe you can either use the @hey.com address as primary, or user @customdomain.com. And then not able to add custom domains I think (to be able to send from this domains), or I am mistaking?
instantly.ai creates a master inbox for emails these domain emails receive.
I bit the bullet and moved all my domains to the same host.
I use iCloud email with custom domains, and then use the Mail app to send from any of the custom domains. I believe it's limited to 5 domain though, but it allows for catch-all addresses at each domain.
https://support.apple.com/en-us/HT212514
Can somebody help me on how to make post?
I am using this forum for quite a long time now but I can't post.!
I think you have to get permission from admin to post. Maybe go in your profile settings and see if there is a request permission to post option or something?
I simply forward all of my marketing emails to my main account
Isn't it possible to link all the boxes to one?
I've noticed that you're doing your job very well.
Centralize your email management with a service like G Suite or Microsoft 365.
Indeed 🙏, just updated the post with the solution I use now :D
Why do you want to create a separate email for each product if those product come from a same company ?
Idk, feels more professional if you have to send an email to
[email protected]rather than[email protected]? The domains are owned anyway, so I'm like let's use them to look pro. Haha maybe overthinking it. Redirection to an email is easy, just found again a solution to be able to send from multiple email address within the same gmail account (forgot I did that couple of years ago):You can create an emails per product if you want. Then use Outlook or Mail app to monitor all the inboxes and send emails.
Managing emails from several domains can be challenging, but there are several tools and strategies that can help you stay organized. Here are some tips:
Use an email client: An email client such as Microsoft Outlook, Apple Mail, or Mozilla Thunderbird can help you manage emails from multiple domains in one place. You can set up separate email accounts for each domain and manage them all from within the same application.
Use email forwarding: Many email providers allow you to forward emails from one address to another. You can set up email forwarding for each of your domains so that all messages are directed to a single email account.
Use filters and labels: Most email clients allow you to create filters that automatically sort incoming messages based on criteria such as sender, subject, or keywords. You can also use labels to categorize emails and make them easier to find.
Prioritize important emails: It's important to prioritize important emails from each domain to ensure that you don't miss any important messages. You can set up notifications for emails from specific senders or domains to make sure that you are alerted immediately when an important message arrives.
Regularly check and clean up your inbox: It's important to regularly check your inbox and clean up any clutter or unnecessary messages. This will help you stay organized and ensure that you don't miss any important messages.
By using these strategies and tools, you can effectively manage emails from multiple domains and stay on top of your inbox.