NextRenewal.ai

Quick context: I'm building NextRenewal.ai, a contract lifecycle management platform. One of the biggest pain points we kept hearing from procurement teams was vendor onboarding. Not the evaluation or negotiation — the paperwork.

The average vendor onboarding takes 23 days from contract signature to first payment readiness. The technical evaluation? 5 days. Legal review? 3 days. Collecting W-9s, banking details, insurance certificates, and compliance docs? 15+ days of email ping-pong.

So we built a dedicated Vendor Self-Service Portal (vendor.nextrenewal.ai) where vendors manage their own data.

## What the vendor sees

Vendors get a structured profile with clear sections: company information, tax and identification (W-9, EIN, etc.), banking and payment details (with email verification for security), contacts, document uploads, insurance certificates with coverage amounts and expiry tracking, compliance attestations, and diversity certifications (MBE, WBE, VOSB, SBE, DBE).

A real-time completion score shows them exactly what's done and what's missing. They can complete sections at their own pace — banking today, insurance certificates tomorrow after they get updated COIs from their broker.

## What the buying company sees

A compliance dashboard showing every vendor's completion percentage, broken down by section. Custom compliance requirements per client relationship. Document request tracking with threaded communication — no more lost emails.

## The result

Early users report onboarding dropping from 23 days to 3-5 days. The procurement team's role shifts from chasing paperwork to reviewing submissions.

Authentication is frictionless: email OTP, Google, or Microsoft sign-in. Multiple team members from the same vendor can share access.

If you're in procurement and spending hours chasing vendor documents, take a look: [nextrenewal.ai](https://nextrenewal.ai)

Happy to answer questions about how we built it or the technical architecture.

Hey Indie Hackers!

I'm excited to share NextRenewal.ai, a contract lifecycle management platform I've been building for procurement teams, CFOs, and contract managers who are tired of spreadsheets and basic tools that don't scale.

The Problem

Most contract management tools give you a single sign-off step and call it "approvals." But real organizations have governance requirements: multi-level hierarchies, conditional routing, escalation policies, and audit trails that regulators actually accept. Meanwhile, teams are manually tracking renewal dates in spreadsheets, missing deadlines, and overpaying on auto-renewed contracts they forgot about.

What NextRenewal Does Differently

8-Level Approval Workflows: Not just one approver. Configure up to 8 levels with conditional routing based on contract value, type, or department. Approvers can sign off directly from email without logging in. If someone goes dark, smart escalation kicks in automatically.

4-Month Advance Renewal Alerts: We start reminding you four months before any renewal date. No more discovering that a $200K contract auto-renewed yesterday.

Simba AI Suite: This is our AI engine. It includes a Contract Intelligence Hub for full-text semantic search across every uploaded document, an Enterprise Chatbot that answers questions about your live portfolio data, 360 Vendor Intelligence providing deep research profiles on any vendor before you renew, and AI-generated Negotiation Playbooks.

Vendor Self-Service Portal: Your vendors log into their own dedicated portal, manage their profiles, upload compliance documents, and respond to requests without your team chasing them.

Gmail Integration: A sidebar add-on that surfaces pending approvals, AI insights, and vendor intelligence right inside Gmail.

Pricing and Stack

4 tiers from $329/mo (Starter) to $2,079/mo (Business), billed yearly. We're bootstrapped and building this as a sustainable business.

I'd love to hear from anyone dealing with contract management pain points. What features would make the biggest difference for your team?

Check us out at nextrenewal.ai